Florida employers may use a Florida driving record as part of their hiring process to help verify a candidate’s qualifications. As with other types of background checks – such as criminal history and employment verification – employers conducting a Florida MVR must follow federal, state, and local laws to ensure compliance.
\n\n\n\n\nA Florida driving record, also known as a motor vehicle report (MVR), can help provide employers with important information that goes beyond a candidate’s resume or application to gain insight into a candidate’s driving history to help determine if they are a safe driver.
\n\n\n\nReviewing a Florida MVR report is especially important for positions where the candidate will operate a motor vehicle as part of their job. Plus, knowing a candidate’s driving history can help your organization reduce liability and keep insurance premiums down.
\n\n\n\nA Florida driving record reveals various aspects of a person’s driving history in the state, which may include the candidate’s license status, DUIs, moving and non-moving violations, and crash reports. A MVR check in Florida may also include a person’s driving restrictions, such as time of day they are permitted to drive, along with records of traffic school completions and any exam results.
\n\n\n\nThere are three types of motor vehicle reports in Florida:
\n\n\n\nIn some cases, you may also be able to request copies of Florida crash reports which are maintained by the Florida Highway Safety & Motor Vehicles (FLHSMV) Florida Crash Portal. These reports provide details on accidents and other incidents.
\n\n\n\nIn Florida, when someone breaks a traffic law, or commits a traffic violation, they will either be charged with a Uniform Traffic Citation, also called a ticket, or in more serious cases, a crime.
\n\n\n\nTickets are generally issued for minor infractions such as speeding, running a red light, texting while driving, and other types of moving and non-moving violations. But when a more serious motor vehicle incident occurs, such as death or bodily injury, the driver may be charged with a misdemeanor or felony which could result in jail time, hefty fines, or revocation of their license.
\n\n\n\nThe length of time a traffic violation can stay on a Florida driving record varies, depending on the type of incident. For example:
\n\n\n\nIn the state of Florida, there are several agencies involved in collecting and maintaining motor vehicle records and a motorist’s driving and traffic histories. The Florida Highway Safety & Motor Vehicles oversees all aspects of motor vehicles in Florida, including the Florida Highway Patrol and Motorist Services. They also provide Florida MVR services as the records maintained by the FLHSMV typically contain a motorist’s driving history that can be requested as a part of an MVR check in Florida.
\n\n\n\nInformation retained by Florida state courts contain records related to traffic offenses that have civil or criminal court cases. Court records may include information related to court dates, such as pleadings, motions, and sentences.
\n\n\n\nOther important Florida departments involved in enforcing various aspects of motorist licensing and driver laws, include:
\n\n\n\nReviewing Florida driving records and public safety data may be important for employment positions where the candidate will operate a motor vehicle as part of their job. Additionally, Florida MVRs may be legally required for certain positions, including school bus drivers, commercial trucking, and those regulated by the Department of Transportation (DOT).
\n\n\n\nA Florida MVR can help employers gain insight into a candidate’s driving history to help determine if they are a safe driver. It can also show certain criminal driving records, like DUIs, that may not always appear on a criminal background check. Having a record of checking a candidate’s driving history can help protect employers from potential liability claims and rising insurance premiums.
\n\n\n\nIn Florida, individuals can check the status of their driver license for free through the FLHSMV’s online Driver License Check. You can also purchase a copy of your own 3-year, 7-year or complete Florida MVR through the FLHSMV by submitting the Driver License Record Request Form by mail or visiting a Florida driver license service center. These reports can also be accessed through a court clerk or purchased from an authorized third-party provider.
\n\n\n\nEmployers that want to get a Florida MVR to review a candidate’s driving record can perform a search on their own or choose to use a trusted Consumer Reporting Agency (CRA), like GoodHire. Working with a CRA can speed the process for more efficient recruiting and hiring, easing the administrative burden on your HR team. However, it is important to keep in mind that when working with a CRA to check a candidate’s FL driving records, you will need to comply with the federal Fair Credit Reporting Act (FCRA).
\n\n\n\nUnder the FCRA, employers working with a CRA to conduct background checks are required by federal law to follow certain procedures. For example, you need to provide written disclosure to the candidate of your intent to do the check. You will also need to receive written consent from the candidate and provide a summary of rights. Should your company decide not to hire a candidate based on information revealed in a Florida MVR, you are also legally required to follow the adverse action process. Employers that violate the FCRA rules could face stiff penalties and be at risk for lawsuits.
\n\n\n\nEmployers that conduct a MVR check in Florida must be sure to comply with both federal and state regulations. Here is what you need to know about Florida MVR laws:
\n\n\n\nFederal Statute 18 USC 2721, or DPPA, ensures your personal information is protected by limiting who can see your information. The DPPA limits the use of a driver’s motor vehicle record to certain purposes and protects the privacy of drivers’ personal information.
\n\n\n\nUnder Florida Statute 119.0712(2), traffic records are considered public record, unless there is an specific exception. This includes records maintained by a state agency, such as the records kept by the FLHSMV. Certain personal information that may show up in an FLHSMV public record may only be released as authorized by the DPPA.
\n\n\n\nThis statute also states that certain people who are considered to have high-risk positions, such as judges, police officers, and their family members are exempt from the law’s open public record requirements.
\n\n\nThis new bill, which goes into law March 1, 2023, makes crash report data in a computerized database confidential and exempt from public inspection and copying requirements. The bill permits a crash report to be available to the media as long as it does not contain certain personal information for the individuals involved in the crash (including street address, driver license or identification card number, date of birth, and telephone numbers). The bill also allows crash reports to be made available 60 days after the report is filed to any person or entity eligible to access crash reports under the bill or in accordance with permissible uses under the DPPA. The bill also exempts certain personal information in a uniform traffic citation from public records and copying requirements, including the driver’s date of birth, driver license number, address (except zip code), telephone number, license plate number, and trailer tag number.
\n\n\n\nThis bill, which was passed in 2021, created four public records exemptions to make certain information received by FLHSMV confidential and exempt from public disclosure requirements. These records include information received by FLHSMV as part of its investigations of:
\n\n\n\nEmployers that are unsure of Florida MVR laws may wish to comply with the strictest federal, state, and local laws to avoid potential liability.
\n\n\n\nA trusted CRA, like GoodHire, can help employers streamline their Florida MVRs, which are an important part of a comprehensive background check as well as a Florida background check. Using a qualified CRA can help streamline the process with both accuracy and quick turnaround times. Plus, working with a CRA can help you more easily navigate legal compliance.
\n\n\n\nGoodHire offers more than 100 screening options – including Florida driving records, criminal background checks and credit histories in Miami metro and more. Save time using our user-friendly online platform with built-in, automated workflows. Need more support? GoodHire’s FCRA-trained support team is here to help you every step of the way. Get in touch with our sales team to learn how to get started with Florida driving record checks.
\n\n\nThe resources provided here are for educational purposes only and do not constitute legal advice. We advise you to consult your own counsel if you have legal questions related to your specific practices and compliance with applicable laws.
\n\t\t\tAs GoodHire’s managing editor, Sara Korolevich produces educational resources for employers on a variety of employment screening topics, including compliance and screening best practices, and writes about GoodHire’s company and product news. Sara’s experience stems from 20+ years working as a B2C and B2B PR and communications professional.
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